Booking Terms & Indemnification

Booking Terms & Indemnification — Podforge Studios

Last updated: July 2026 · These terms apply to every studio booking — Custom Sessions and Studio Packages alike.

By booking any session at Podforge Studios (operated by Frogmore Studios LLC, DBA Podforge Studios), you agree to these Booking Terms & Indemnification terms in full. This agreement is confirmed via a required checkbox at booking and applies to the client who books the session, on behalf of themselves and any guests, crew, or additional participants they bring on-site.

1. Guest Conduct & Client Responsibility

The booking client is responsible for the conduct of everyone they bring into the studio — guests, co-hosts, crew, or observers. This includes:

Statements, opinions, or claims made by any guest during a recorded session
Disruptive behavior, including phones, background noise, or conduct that affects the session or other clients
Compliance with studio etiquette (see your Studio Prep Form confirmation for specifics)

Podforge Studios is not responsible for the content of what is said during a session by anyone other than Podforge staff. Clients are solely responsible for reviewing and approving their own content before publishing it publicly.

2. Equipment & Property Damage

Clients are financially responsible for any damage to Podforge Studios' equipment, furniture, or facilities caused by themselves or their guests during a session, whether accidental or intentional. This includes cameras, audio equipment, lighting, seating, and any other studio property.

Repair or replacement costs resulting from client or guest negligence will be billed directly to the booking client following the session.

3. File Retention & Delivery

Raw session files transfer free and immediately on-site at session end when a compatible USB 3.0+ SSD is provided. If no drive is brought:

Custom Sessions (Starter/Creator/Producer) — cloud delivery is available as a separate fee, charged by session length and resolution. See the Drive Guide for current pricing.
Studio Packages (Content Launch Package and future package products) — file delivery is included in the package price at no additional charge.

Raw session files are retained on Podforge Studios' systems for up to 7 days from the recording date. After 7 days, files are not guaranteed to be recoverable. Clients are responsible for downloading and backing up delivered files promptly.

4. No Guarantee of Results

Podforge Studios provides recording, production, and editing services. We do not guarantee any specific outcome related to viewership, audience growth, engagement, monetization, or platform performance of any content produced at or by Podforge Studios. Results depend on factors outside our control, including platform algorithms, audience behavior, and the client's own distribution and promotion efforts.

5. Cancellation, Rescheduling & Refund Policy

One timeline determines the outcome, based on when you contact us relative to your session:

Timeframe	Outcome
72+ hours before session	Full refund — less ~3% processing fee on 4-Hour and 8-Hour Blocks
48–72 hours before session	Non-transferable studio credit, valid 3 months from cancellation date
Under 48 hours before session	Rescheduling fee required (see below), or session forfeited with no refund or credit
No-show	Session forfeited after 15-minute grace period — no refund, no credit, no reschedule

Rescheduling fees (required under 48 hours notice, or the session is forfeited):

Session Block	Fee
1.5-Hour Block	$25
2.5-Hour Block	$40
4-Hour Block	$60
8-Hour Block	$85

Courtesy waiver: Your first late cancellation or rescheduling fee is waived once as a courtesy. After that, fees apply at Podforge Studios' discretion.

Refunds are issued solely at Podforge Studios' discretion and are never owed as a matter of right. The timeline above describes standard outcomes — exceptions may be granted case-by-case.

6. Do-Not-Book Policy

Repeated late cancellations, no-shows, rescheduling fee disputes, or improper refund demands may result in Do-Not-Book status at Podforge Studios' sole discretion. Reinstatement, if any, is evaluated case-by-case.

7. Governing Law

Pending legal review. This section is awaiting review by a South Carolina attorney and is not yet finalized. It will specify the governing state law and venue for any disputes arising from these terms. Until finalized, South Carolina is the intended governing jurisdiction based on the studio's physical location.

8. Acceptance

By checking the agreement box at booking, you confirm that you have read, understood, and agree to these Booking Terms & Indemnification terms in full, including the Cancellation & Rescheduling Policy above, on behalf of yourself and any guests you bring to your session.